Formatting a Word Document Los Angeles CA

Steps

1. Attach your Word document to the e-mail as an attachment, rather than in the body of the email. However, some people who will receive the e-mail may not own a copy of Word and thus cannot easily read the document. Also, due to differences between users' machines, some documents may appear slighly different.
2. Save your document as an RTF (Rich Text Format) file from Word, and then attach that document to the e-mail. WordPad, a piece of software that comes for free with Windows, and almost all Word processors, can read RTF files. RTF files preserve most, but not all, of the formatting in Word documents.
3. If you own the full version of Adobe Acrobat, or another way to make a PDF file, you can export your Word document to a PDF file, and then attach the PDF file instead. The Adobe Acrobat Reader software is free, and most users will already have it installed on their machine. A PDF file will look exactly like the Word file, but cannot be easily edited. You can also use a free product called PDF Creator (from http://sourceforge.net/projects/pdfcreator/) to create PDF files.
4. Many e-mail clients allow you to put some formatting into e-mail. Variously called "rich text" or "html mail", this feature is accessible in different ways depending on your e-mail client. It actually sends e-mail as HTML (like a webpage) which is slightly more restrictive than the RTF format described above. It is often more convenient to have the text in the body of the e-mail, rather than as an attachment, but not all people receiving e-mail are able to receive HTML mail.
5. Paste your Word document directly into your e-mail client as plain text, but take some precautions first. Use as little formatting as possible. Change "smart quotes" like

Warnings

• Don't attach documents as Word documents unless really necessary. Usually only lengthy documents should be attached --- anything else can be said with plain text in the body of a message. If you really need the recipient to see the document exactly as it is on your screen, learn how to produce a PDF file. If he needs to make extensive edits, attach the Word document, or an RTF file.

Article provided by wikiHow, a wiki how-to manual. Please edit this article and find author credits at the original wikiHow article on How to How to Keep the Text from Changing when Copied From a Word Document and Pasted in an Email. All content on wikiHow can be shared under a Creative Commons license.